​ALDBURY MEMORIAL HALL

Standard Terms and Conditions of Hire

 

The hall reservation is only fully confirmed after payment is made. Normally an invoice will be sent by our booking system when it confirms your reservation.

 

All invoices should be paid within 7 days. Receipts will be issued.

 

In the event of a cancellation, full refunds will only be paid up to 14 days prior to the event. A 50% refund will be paid up to 7 days before a booked event. Cancellations within 7 days will receive no refund.
 

If the hirer is in any doubt as to the meaning of the following the Hall Booking Secretary should immediately be consulted.

For the purposes of these conditions, the term HIRER shall mean an adult, either as an individual hirer of where the hirer is an Organisation, the authorised representative of that Organisation. 

 

1. If the hirer is in any doubt as to the meaning of the following, the Hall Booking Secretary should immediately be consulted. 

2. THE HIRER will, during the period of the hiring, be responsible for supervision of the premises, the Fabric and the contents, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car-parking arrangements so as to avoid obstruction of the highway. 

3. THE HIRER shall not use the premises for any purpose other than the described in the hiring agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything to bring onto the premises anything which may en-danger the same or render invalid any insurance policies in respect thereof and not allow the consumption of alcoholic liquor theron without written permission. 

4. THE HIRER shall be responsible for obtaining such licences as may be needed whether for the sale or supply of intoxicating liquor or from the Phonographic Performance Ltd or otherwise and for the of observance the same. 

5. THE HIRER shall ensure nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries. 

6. THE HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays. Public music and dancing and entertainment of a like-kind are allowed on weekdays and musical entertainment
   only on Sundays. 

7. THE HIRER shall, if preparing, serving or selling food observe food health and hygiene legislation and Regulations and leave the kitchen in a clean and tidy condition. 

8. THE HIRER shall ensure that any electrical appliances brought to and used there shall be safe and in good working order. 

9. THE HIRER shall indemnify the committee for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the building which may occur during the period of the hiring as a result of the hiring. 

10. IF THE HIRER wishes to cancel the booking before the date of the event and the committee is unable to conclude a replacement booking, the question of the payment or repayment of the fee shall be at the discretion of the committee. 

11. THE HIRER shall ensure that the minimum of noise is made on arrival and departure. The noise level created through the activities within the hall during the hiring will not exceed an acceptable level to cause annoyance to residents in close proximity. 

12. THE HIRER shall ensure that in the absence of the written agreement of the Committee no dogs with the exception of guide dogs are brought into the hall.

13. AT THE END of the hiring, the HIRER shall be responsible for leaving the premises and surrounds in a clean and tidy condition and any contents temporarily moved from their usual position are properly replaced otherwise the committee's hall be at liberty to make an additional charge. 

14. THE COMMITTEE reserves the right to cancel the hiring in the event of the hall being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election in, which case the HIRER shall be entitled to a total refund of any fees already paid relating to
    the canceled hiring(s). 

15. IN THE EVENT of the hall or any part thereof being rendered unfit for the use for which it has been hired, the committee shall not be liable to the HIRER for any resulting loss or damage whatsoever. 

16. THE HIRER shall ensure that any activities for children under eight years of age comply with the provisions of The Children’s Act 1989 and that
    only fit & proper persons who have passed the appropriate DBS checks have access to the children. Checks may also apply where children over eight and vulnerable adults are taking part in activities. The Hirer shall provide the Booking Secretary with a copy of their DBS check and Child Protection Policy on request. 

17. THE HIRER MUST whilst using the hall, report to a member of the Aldbury Memorial Hall Management Committee without delay, any incident or accident that occurs within the hall together with names of any witnesses. 

18. The HIRER, not being a person under 18 years of age, hereby accepts responsibility for being in charge of and on the premises at all times when the public are present and for ensuring that all conditions, under this Agreement, relating to management and supervision of the premises are met.

19. Drunk and disorderly behavior and supply of illegal drugs The Hirer shall ensure that in order to avoid disturbing neighbours to the hall and avoid violent or criminal behaviour; care shall be taken to avoid excessive consumption of alcohol. No illegal drugs may be brought onto the premises. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises in accordance with the Licensing Act 2003.

20. Smoking The Hirer shall, and shall ensure that the Hirer’s invitees, comply with the prohibition of smoking in public places provisions of the Health Act 2006 and regulations made thereunder. Any person who breaches this provision shall be asked to leave the premises. The Hirer shall ensure that anyone wishing to smoke cause a fire.

21. Explosives and flammable substances - The hirer shall ensure that: (a) Highly flammable substances are not or used in any part of the premises and that (b) No internal decorations of a combustible nature (e.g. polystyrene, cotton wool) shall be erected without the consent of the management committee.

22. The HIRER shall ensure fire safety equipment is not misused or removed from its designated locations and ensure that fire and other exits are not blocked.

23. The Hall has a license with the Performing Right Society for the performance of copyright music.